Time accrual refers to the method by which employees earn time off, such as paid time off (PTO), based on the hours they work. 

To access the Time Accrual Rules, click on Menu > Admin > Time Accrual Rules


In Helios, you can add multiple rules for Time Accrual. The most common rules are generally related to:

  • Sick Days

  • Vacation Days

For each Rule, there are many settings available and after the initial setup it they will calculate for each employee automatically.


Commonly Used Accrual Rules

Districts and Unions have established accrual rules and depending on what they are, inputting them is straightforward. If you need help setting up your Accrual Rules please reach out to use for support.

Commonly Used Accrual Rules:

  1. Accrue ‘X’ hours per regular hours worked: 

    • Employees earn a certain amount of PTO for every hour worked.

  2. Accrue ‘X’ percent of regular hours worked: 

    • A percentage of the hours worked is added to the employee’s PTO bank.

  3. Accrue ‘X’ hours per pay period: 

    • Employees earn a fixed amount of PTO each pay period, which could be weekly, biweekly, semimonthly, or monthly12.