1. Click "Manage Pay Periods"

Not all Administrators have access to Manage Pay Periods, it's restricted to most users. If you don't see this option in the Menu, but believe you should, check with your District Admin to be granted access.

2. From here you can:

• Add New Pay Period

• Lock / Unlock Pay Period

• Close Pay Period

• Delete Pay Period

All existing Pay Periods are viewable on the left-side menu.

Pay Periods impact Time Reporting, Time Sheet Review, Absences and Subs, and more. Be sure to double check your information before making changes to any Pay Period.

3. Click "Add New" to create a new Pay Period. You will need to name the Pay Period (ex. October, 2024), assign the Pay Period a Time Group*, and also select the beginning / end date of that Pay Period.

*To make changes to the Time Group options, see next step (Dropdown Edits menu)

4. The Dropdown Edits, in the Admin Menu, house the different Time Groups associated with Pay Periods. If you have a variety of Pay Periods, like weekly, bi-weekly, and monthly, you can group them here and set the specific number of days in each period.

5. Each Pay Period can be locked, and closed. Most districts will lock the Pay Period prior to running payroll so that no new time records can be added to that Pay Period - district admin can also unlock the Pay Period if needed to make any last minute changes. There is a record of when it was locked, closed, and reviewed.

• When a Pay Period is Locked: District Admin can still make changes to Time Reporting
• When a Pay Period is Closed: Nobody can make changes to Time Reporting

6. Pay Periods are reflected in several places, like Absences and Substitutes.

7. Pay Periods are reflected in several places, like Time Reporting Combined

8. Pay Periods are reflected in several places, like Time Sheet Review